Executive Administrative Assistant

About Us:

We are a dynamic and innovative company committed to providing exceptional services and solutions to our valued clients. As we expand our operations, we are looking for motivated individuals to join our team in the position of Executive Administrative Assistant.

At our company, we believe in creating a collaborative and inclusive environment where each team member is empowered to succeed. Whether you're starting your career or seeking to take your administrative skills to the next level, we offer comprehensive training and career development to ensure your growth. We value those who are organized, detail-oriented, and ready to contribute to the success of our business.

Role Overview:

As an Executive Administrative Assistant, you will be an essential part of our executive team, supporting their daily activities and helping to maintain a smooth flow of operations within the organization. You will manage schedules, coordinate meetings, handle correspondence, and assist with high-level projects. This is a great opportunity for individuals with strong organizational skills and a desire to make a significant impact in a fast-paced, dynamic company.

Key Responsibilities:

• Manage Executive Schedules: Coordinate and organize executive appointments, meetings, and travel arrangements, ensuring all logistical details are handled efficiently.
• Prepare Meetings: Organize and prepare materials for meetings, including agendas, presentations, and notes. Take minutes during meetings and follow up on action items.
• Handle Correspondence: Act as the first point of contact for internal and external communications. Handle emails, phone calls, and other correspondence on behalf of executives, ensuring professional responses and timely communication.
• Support Special Projects: Assist in the preparation of reports, presentations, and research. Help track project milestones and deadlines.
• Office Management: Maintain office supplies, manage filing systems, and ensure the office is organized and runs smoothly.

Qualifications:

• No prior experience required—Full training will be provided, so this is a fantastic opportunity for those new to the field.
• Strong organizational skills and attention to detail, with the ability to handle multiple tasks at once.
• Excellent verbal and written communication skills, with a professional and approachable demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or similar tools. Familiarity with office management software is a plus.
• Ability to work independently and take initiative, while also collaborating effectively within a team.
• A positive attitude and eagerness to learn in a fast-paced work environment.

Eligibility:

We are only seeking candidates who are based in the European Union (EU) or European Economic Area (EEA). This ensures seamless collaboration with our teams across the region and supports compliance with local regulations.

Why Work With Us?

• Competitive Pay: Enjoy a competitive hourly rate of €20–€25 based on your experience and role.
• Flexible Work Arrangements: We offer flexible working hours and remote work options, allowing you to maintain a healthy work-life balance.
• Comprehensive Training: Receive full training to help you succeed in your role, with ongoing support for your professional development.
• Career Growth: As a company that values internal promotions, you will have opportunities for career advancement within the organization.
• Inclusive Environment: We are an equal-opportunity employer, dedicated to creating a diverse, supportive workplace where everyone can thrive.

Equal Opportunity Employment Statement:

We are committed to creating a diverse environment and are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Join Our Team Today!

We are excited to expand our team and look forward to welcoming new talent. If you’re ready to embark on a rewarding career with opportunities for growth and development, apply now and take the first step towards a fulfilling future with us!